Policies

Privacy Policy

Last Updated: August 12, 2026

This Privacy Policy describes how Kappa Psi Theta Fraternity, Inc. collects, uses, shares, and protects your personal information when you use our website www.kappapsitheta.com, our services, and our text messaging (SMS) program. By using our Services, you agree to this policy.

Information We Collect and Why

Information You Provide Directly

•Account & Profile Data — Name, email, password. Purpose: account access and security.

•Phone Number & Mobile Info — Your mobile number and SMS opt-in records. Purpose: to send requested alerts and maintain consent records.

•Message Content — SMS replies (e.g., STOP, HELP). Purpose: to operate the messaging program and honor opt-out requests.

•Customer Support Info — Name, contact details, and communications. Purpose: to respond to inquiries.

•Transaction Data — Payment and billing details. Purpose: to process purchases.

Information We Collect Automatically

•Usage Data — Pages visited, links clicked, time on site. Purpose: to analyze and improve our Services.

•Device Information — IP address, browser type, OS. Purpose: security, fraud prevention, and correct content display.

Cookies & Tracking

We use strictly necessary cookies, analytics/performance cookies, and (where applicable) targeting cookies. You can manage preferences through your browser or our Cookie Settings.

How We Use Your Information

We use collected information to:

•Provide, operate, and maintain the Services

•Send transactional and (where consented) promotional text messages

•Respond to requests and provide support

•Process transactions securely

•Analyze and improve our Services

•Comply with legal obligations

No Selling or Sharing of SMS Opt-In Data

We do not sell, rent, share, or otherwise disclose your SMS opt-in data to any third party for any purpose. The mobile telephone number you provide when opting in, your SMS consent record, your opt-in timestamp, and any SMS reply content (such as STOP or HELP) are collected solely to operate the Kappa Psi Theta Fraternity text messaging program and honor your opt-out requests. This SMS opt-in data is never shared with third parties or affiliates for marketing or promotional purposes, is never used for unrelated profiling, and is retained only as needed to deliver the program and maintain verifiable consent.

How and When We Share Information

We do not sell your personal information. We share only in limited circumstances:

•Service Providers — Trusted vendors (cloud hosting, payments, analytics, SMS delivery via Dialpad) who are contractually obligated to protect your data.

•Legal Disclosures — When required by law or to protect rights and safety.

•Business Transfers — In connection with a merger or acquisition, with prior notice.

•With Your Consent — When you have given explicit permission.

SMS / Text Messaging Program

Program NameKappa Psi Theta Alerts

Message TypesEvent reminders, pledging alerts, announcements

FrequencyVaries

Opt-OutText STOP at any time

HelpText HELP or email admin@kappapsitheta.com

Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.

Data Security

We implement appropriate technical and organizational measures including:

•Encryption — SSL/TLS for data in transit and at rest.

•Access Controls — Access limited to personnel who need it.

•Monitoring — Firewalls and continuous monitoring.

•Regular Audits — Periodic security assessments.

No electronic transmission is 100% secure. In the event of a data breach, we will notify you and applicable regulators as required by law.

Data Retention

We retain personal information only as long as necessary for the purposes in this policy, and to comply with legal obligations. When no longer needed, data is securely deleted or anonymized.

Your Privacy Rights

Depending on where you live, you may have the right to:

•Know & Access the personal information we hold about you.

•Correction of inaccurate or incomplete information.

•Deletion of your personal data (subject to legal requirements).

•Opt Out of the sharing or sale of personal information.

•Data Portability in a structured, machine-readable format.

•Withdraw Consent at any time (including SMS opt-out via STOP).

To exercise your rights, email admin@kappapsitheta.com or call (202) 618-0853. We respond to verified requests within 30 days.

Children's Privacy

Our Services are not directed to individuals under 18. We do not knowingly collect personal information from children. If you believe a child has submitted information to us, contact us and we will delete it.

Changes to This Policy

We may modify this Privacy Policy from time to time. Changes are effective immediately upon posting. We will provide notice of material changes via email or a prominent notice on our website. Continued use of the Services constitutes acceptance.

Contact Us

Kappa Psi Theta Fraternity, Inc.

admin@kappapsitheta.com (202) 618-0853

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